Exhibitor Kit & FAQs

Exhibitor Kit

The 2017 TDA Meeting Exhibitor kit may be found here, courtesy of our show partner Shepard Exhibition Services. 2018 kit coming soon!

 

Commonly Asked Questions

Here are some answers to our most commonly asked questions.  Many of your questions can be answered here, if not, please contact us by email  or phone, 512.443.3675.

What is the discount rate of a 10 x 10 booth? Note: these prices valid only if paid in full on or before discount deadline date referenced.

EARLY BIRD PRICING: Paid in full by August 31, 2017

  • Corner Booth:  $1600
  • Inline Booth:  $1400
  • End Cap (10 x 20 only): $3500

STANDARD PRICING: Paid in full by February 28, 2018

  • Corner Booth:  $1700
  • Inline Booth:  $1500
  • End Cap (10 x 20 only): $3600

LAST MINUTE PRICING: Beginning March 1, 2018, payment in full must accompany contract.

  • Corner Booth:  $1650
  • Inline Booth:  $1850
  • End Cap (10 x 20 only): $3750

What is included in the cost of a 10 x 10 booth?

  • (5) complimentary booth badge registrations
  • (1) standard booth i.d. sign
  • Up to 4 complimentary company listings in the on-site program
  • Online exhibitor profile

What are exhibit installation hours?

  • Exhibitor Move-in: Tuesday, May 1 at 12 Noon to 5PM; Wednesday, May 2 from 8AM to 7PM; and Thursday, May 3 from 7AM to 8AM

What are exhibit dismantle hours?

  • Exhibitor Move-out begins Friday, May 4 from 6:00PM to 10:00PM and Saturday, May 5 from 8AM to Noon. Early dismantle is not allowed.  This is strictly monitored and penalties are enforced.

When will I receive the exhibitor kit and what is it?

  • The exhibitor kit will be available online in February 2018.  Once the link is available online, you will receive an email from both TDA and Shepard with the the link to the kit.
  • Also commonly referred to as the ‘show kit’, you will find any booth furnishings you may need, auxiliary services, shipping information, show colors and address information.

Who is the show decorator?

What is the address of the convention center?

  • Henry B. Gonzalez Convention Center
    200 E. Market St.
    San Antonio, TX  78205

How and when are booths assigned?

  • The Texas Meeting booth assignments are based on a seniority point system.   You earn (1) point for exhibiting each year. If you have not exhibited for the second year in a row all priority points are forfeited. Premium priority point holders will be contacted and assigned in the summer of 2017. This includes all sponsors (as a sponsor benefit), and any exhibitor in an island or peninsula booth over a 10′ x 20′ size.
  • General booth assignments begin early in the summer of 2017. Once all advance assignments have been made, booths are assigned on a first come basis.

How do I get my booth badges?

  • Exhibitor badge registration will open on January 3, 2018.   You will be sent the link by email and it will be available on the TDA Meeting website.  You will have to log in and your password will be your booth number.
  • You will receive (5) complimentary badges per 10 x 10 booth.

When can I register for a hotel room?
Online housing reservations open summer 2017.
Fax: (210) 207-6702
Phone: (844) 225-6726